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Case Studies

Every event we plan is based around your goals – whether that is connection, motivation or celebration. Explore our case studies to see how we’ve helped clients bring their vision to life through thoughtful planning, personalized experiences, and seamless execution.

MVRO Annual President’s Members/Vendors Conference

  • Guest Count: 112
  • Location: Costa Mujeres, Mexico

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A Stylish & Inspiring Automotive Conference on the Shores of Costa Mujeres

When a Canadian Automotive Association wanted to bring together their members for their Annual President’s Members & Vendors Conference, they looked to us to create a program that was equal parts business and bliss. The result? A 5-day conference held at an exclusive 5-star resort in Costa Mujeres, Mexico, where sun, strategy, and celebration met in perfect harmony.

The experience kicked off with a stunning beachside welcome dinner. As the sun dipped below the horizon, the evening came to life with music from traditional Mexican guitarists and cozy firepit conversations that set the tone for the week ahead.

Each day, guests engaged in dynamic education sessions led by industry leaders. From high-level trends to hands-on learning, the content was designed to inspire, inform, and spark action. A highlight of the program was an intimate, interactive AI workshop, a forward-looking session that not only demystified artificial intelligence but showed attendees how it can power performance in today’s auto market.

Of course, it wasn’t all business. Midweek, the group set sail on a private catamaran to Isla Mujeres for a day of turquoise waters, sun-soaked relaxation, and a bit of adventure. It was the perfect balance to the fast-paced learning sessions, and a chance for guests to recharge and connect informally.

The trip culminated in a sophisticated black-and-white themed farewell dinner, where guests dressed to impress and danced the night away to a live band under the stars.

From planning logistics, pivoting to time-sensitive requests, and handling international travel coordination, we ensured every detail was flawless, allowing guests to stay focused and engaged. The program delivered not only on its strategic goals but created unforgettable memories and deeper connections within the network.

For Sym-Tech, a leader in Canada’s automotive finance and insurance space, celebrating top talent isn’t just a tradition, it’s a commitment.

Their annual Performance Club is the pinnacle of recognition, and this year’s edition brought the best of the best to the lush, laid-back shores of Tulum, Mexico for four unforgettable days of connection, celebration, and well-earned relaxation.

Guests arrived at a luxurious 5-star resort where the experience began the moment they stepped off the shuttle. A poolside welcome cocktail reception set a relaxed and elegant tone, with a curated gifting boutique offering locally made treasures from Tulum’s artisans, allowing each attendee to choose something meaningful to remember the trip by.

While team-building and connection are central to any incentive program, we know the value of free time, especially when the destination is this dreamy. Over the next two days, guests were free to design their own perfect getaway. Some soaked up the sun by the sea, others indulged at the spa, teed off at a nearby golf course, or got their adrenaline going with water sports. With no set agenda, everyone could unwind their way.

And just when they thought they knew what to expect, we turned up the surprise. Guests were invited to a mysterious “White Party”, told only to dress in white and prepare for something special. That evening, they were whisked away to a hidden Mediterranean-style oasis on Tulum beach. The scene was pure magic: a sunset feast of Mediterranean cuisine, craft cocktails, gravity-defying acrobats, mesmerizing fire dancers, and a dance floor that soon turned into a stage, with guests dancing late into the night.

The final night was all about celebrating success, with an Awards Night under the stars, held poolside in a setting inspired by the night sky and Sym-Tech’s signature blue. The awards ceremony was as heartfelt as it was elegant, honouring the year’s standout performers. And in true Sym-Tech style, the night didn’t end there; the evening was capped off with a karaoke party, where laughter, singing, and unforgettable moments closed out a perfect trip.

This program was the ultimate blend of recognition, relaxation, and revelry – a reflection of Sym-Tech’s people-first culture and a reminder that when rewards are meaningful, memories last a lifetime.

Sym-Tech Performance Club – A Reward Worth Earning in Tulum

  • Guest Count: 70
  • Location: Tulum, Mexico

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Amphenol – Explore Into The Canadian Wilderness

  • Guest Count: 45
  • Location: Muskoka, ON

View photos from this event below:

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When Amphenol, a major player in the aerospace industry, needed to bring their international leadership team together for a strategy meeting, they had one request: give us a true Canadian experience.

With executives flying in from around the world, the goal was to create an intimate, memorable setting that showcased the best of Canada – specifically, a lakeside retreat in iconic Muskoka.

We scouted a range of properties, from luxury resorts like the JW Marriott to more rustic lodges. In the end, Sherwood Inn offered the perfect fit. The group’s size allowed us to buy out the entire property, creating an exclusive environment for connection and focus. While the hotel didn’t typically offer full buyouts, we negotiated a single, all-inclusive nightly rate for full use of the resort and all facilities. This saved the client thousands of dollars compared to standard group pricing.

The experience was built around the feeling of a classic Canadian cottage weekend. Fireside cookouts with camp songs, lawn games, war canoe races, a forest orienteering scavenger hunt, sunset Muskoka boat cruise, and a road hockey game brought out the fun and camaraderie. Canadian cuisine and wines rounded out the weekend, adding a local touch to every meal.

The trip was a resounding success, with attendees calling it the best-hosted strategy meeting yet. Several executives even asked us to help plan events in their own countries – always a good sign that you’ve done something right.

"Red Carpet Incentives were fantastic in helping create and coordinate a truly Canadian experienced meeting for our global management team. The coordination and continuous attention to detail helped me stay focussed on the business meeting agenda. My global guests expressed to me that this was one of the best annual meetings they had ever experienced – thanks to Red Carpet Incentives."
– Andy Toffelmire, Amphenol Canada

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